Legal and Health and Safety

When fundraising, it’s not worth taking any risks with safety or the law. Here are a few things you might need to consider. If you are in any doubt please contact your Community Fundraiser or someone at Charity Office who should be able to advise you. You can find the relevant names and numbers on our ‘Contact’ page:

  • Ensure all publicity material include ‘All proceeds/profits will go to Hampshire and Isle of Wight Air Ambulance. Events should be held ‘in aid of Hampshire and Isle of Wight Air Ambulance’ too. You must also state Hampshire and Isle of Wight Air Ambulance’s registered charity number – 1106234.
  • Raffles are now carefully regulated and the only type of raffle that can be operated without a licence is one where the tickets are sold and the prize draw are on the same day. You cannot pre-sell tickets without obtaining a licence from your local council. You must do this directly with them, and not through Hampshire and Isle of Wight Air Ambulance.
  • If you want to sell alcohol at your event you will need to obtain a licence for your local police station or alternatively you can sell tickets which can then be exchanged for drinks.
  • Anyone collecting money in a public place will require a Street Collection Licence from their local council. To collect donations on private property, such as in a supermarket or pub you only need the permission of the owner or manager.
  • Safety is an important aspect of any event so always check any facilities in advance, including fire exits.
  • Consider any first aid requirements. Some events/fundraising will not require first aid cover dependant on the size and nature of the event. You may consider contacting your local Red Cross or St John Ambulance for advice.
  • If you are preparing food yourself, you’d be well advised to get someone involved who has been awarded a Basic Food Hygiene Certificate.
  • If you are organising a fundraising event you may be required to take out adequate Public and Product Liability insurance cover.

Frequently Asked Fundraising Questions

The Institute of Fundraising have compiled a very comprehensive list of FAQ’s which we have listed below – click on each heading for answers. If you have any unanswered questions about fundraising for the Air Ambulance please contact us.

GENERAL INFO

  • Do I have to be registered with anyone (for example the IoF, Charity Commission) to be able to fundraise?

PICKING A CAUSE

  • Is it possible to raise funds for an individual or cause that isn’t a registered charity?
  • Am I able to fundraise for non-UK charities?
  • How can I make sure that a charity is genuine?

HOW FUNDRAISING IS REGULATED

  • How is fundraising regulated?
  • Are there rules which fundraisers should follow?
  • How are complaints about fundraising dealt with?
  • How many complaints are there about fundraising?
  • What is the Charity Commission’s role in regulating fundraising?
  • Are there different rules in Scotland, Wales and Northern Ireland?
  • Do charities have to report on the amounts they raise and spend?

QUESTIONS ON FUNDRAISING ACTIVITIES

  • Do I need a licence to collect money on the street or to go from door to door?
  • Is there a minimum age limit for people to be involved in fundraising and collecting money?
  • What information do I need to have on fundraising materials (address, charity number, etc.)
  • We want to run a raffle or a lottery – do we need a licence?
  • What do I need to know if we’re planning an outdoor event?
  • Can we work with professional fundraising agencies in our fundraising, and what are the rules?
  • What are solicitation statements?
  • We’re thinking about working with a business to develop – do you have information on agreements/contracts?
  • What is a commercial participator?
  • How do online platforms work and are they safe to use?
  • What are the rules for putting on an auction?

DATA PROTECTION

  • How long can I hold donors information for?
  • Do we need to include an opt-out or opt-in in our communications with donors?
  • What rules for Data Protection do we need to follow?

TAX EFFECTIVE GIVING

  • What is Gift Aid?
  • What donations can I claim Gift Aid on?
  • How do I claim Gift Aid?
  • What’s the Gift Aid Small Donations Scheme and how does it work?
  • How does Payroll Giving work?
  • How do I sign up for Payroll Giving?
  • What are the tax reliefs for leaving legacy gifts in wills?

PEOPLE

  • Is it ok for volunteers to fundraise?
  • How much are fundraisers paid?
  • Do you recommend targets or minimum amounts that fundraisers should raise?
  • Can fundraisers be paid on a commission-only basis?

FUNDRAISING STATS AND INFO

  • How much is given to charity each year?
  • How many people give to charity?
  • How much do charities spend on fundraising?

 

What does your money do?